Role Purpose

The primary responsibility of the Project Coordinator will be to provide Project or Program support by operating defined processes or procedures against a defined standard. They will assist in the successful delivery of Projects / Programs or PMO services by coordinating specific activities which could include but not be limited to , document management, planning, risk or financial management.

Key Accountabilities

* Co-ordinate data collection from all members of the Project / Program or PMO, consolidating that data and providing summary reports for stakeholders
* Sets up and maintains a tool for all Project / Program documentation (e.g. ProjectHub)
* Takes appropriate security measures for documents and equipment and maintains project documentation
* Coordinate project plans, maintaining document control for the Program
* Supports the analysis of risks and maintains the Risk Log
* Support the Project / Program change management process
* Co-ordinates collection of financial information to update the project's financial records. Provides appropriate stakeholders with the up-to-date financial position and forecasts
* Co-ordinate the Project / Program resource plan
* Organisation of meetings

Key Performance Indicators

* Assignment feedback
* All contractual Project and Program documentation is maintained and available for review/audit
* ProjectHub or equivalent tool maintained
* Conformance to relevant policy and procedure documentation
* Internal Project / Program / PMO Service Survey scores
* Adherence to Program & Portfolio Management Office Key Performance Indicators where applicable
* Adherence to the Program & Portfolio Management Office Charter or Project PID where applicable

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